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Jobs Checklist
and Timeline for broadcast: 4 pm start-time
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Task
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Deadline
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Done (check)
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Executive
Producer
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Plan show with editor, divide tasks
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Get one-paragraph description of all available pieces
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1-2 days before
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Plan show, do rundown (selection and order of pieces)
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night before
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Assign, approve host interview
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night before
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Prepare theme music and music buttons
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noon
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Plan billboard, approve selection of cuts, write if
necessary
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1:00 pm
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Final rundown (only
emergency changes)
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1:30 pm
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Direct rehearsal in studio
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2 pm
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Monitor that all the below has been done on deadline
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Editor
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Show rundown, with EP
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night before
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Write Credits
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11:30 am
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Give list with two-line description to web editor (Remember, this is a headline for
each piece.)
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12 noon
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Collect intros on disk, edit
Intros contain: Slug, intro copy, tape time, incue,
outcue.
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12:30 pm
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Write other copy: open, billboard, returns, all copy
must be submitted to a professor for editing and be finished by …..
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1:30
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ready for rehearsal
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2:00
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Producers
(Two producers: L
(Line producer) and B (Board operator)
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L: Collect tape
for billboard (1-2 cuts)
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noon
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L,B: Listen to pieces for sound quality, Bounce pieces
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1:45
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Find billboard
tape and bounce
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noon
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L: Set up Pro Tools session: Line up bounced pieces on Mac
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1:45
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B: Make “patch” connections Cons/Pgm L à
Web Cons/Pgm R à
Seminar room
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1:30
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L, B: Ready for Rehearsal
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2 pm
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B: Get DAT tape
to record broadcast
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11 am
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Rehearsal (run board)
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2 pm
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Run board during broadcast; Begin to run music at 4 pm sharp
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4:00
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Webcast Producer
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Copy previous weeks folder, use as “template”
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noon
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Create page from template, edit with new rundown,
Credits and other changes
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noon
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Set up audio encoder: (naming
style: yyyymmdd.rm) (example: 20010216.rm)
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12:30
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Copy and prepare .ram files (insert new audio filename)
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1:00
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Set up mike icon for live broadcast
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1:00
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Final list of pieces and reporters, include email link
to reporters
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1:30
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Go to studio and verify “patch”
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1:30
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Test “patch” connection to studio (During rehearsal)
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2:00
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Test sound feed to seminar room (During rehearsal)
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2:00
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Start encoding live (w archive file) at 4 pm sharp
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4:00
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Monitor encoding (cue, start-stop)
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4:00
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During show, note times and put in time codes in .ram
files.
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Host
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Select, Do interview
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morning, or prev. day
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Write intro, cut interview to time. Don’t forget to backannounce:
e.g.“Judith Smartexpert is a social security specialist at the Manhattan
Institute.”
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1:00
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Look over copy with editor, tweak copy
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1-2:00 pm
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Rehearse
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2:00
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Read over intros to be comfortable
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3:00-4:00
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Relax, voice exercises
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3:50
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Newscaster
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Gather tape cuts from radio, phoners
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11-12
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Write 3 minute newscast from wires (1st draft) edit with professor
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1:30 pm
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Rehearse (read newscast top)
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2:00
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Update news for 4 pm
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3:30
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